Monitoring Your Award & Reporting Requirements

This page is intended to help recipients manage their grant award. From how to access funds to annual reporting requirements, this section provides answers to the administrative, financial and technical aspects of receiving an NIH grant.

• Review the Welcome Wagon Letter from the National Institutes of Health (NIH) for helpful information about the administrative and fiscal management of your NIH award.
• It is important you read the Award Conditions and Information for NIH Grants. There may be specific actions, restrictions, or prior approval notifications under the Specific Award Conditions, Section IV.
• If you aren’t sure, please contact your assigned Program Official or Grants Specialist listed on the Notice of Award (). For any scientific or programmatic questions, please reach out to your assigned Program Official. For assistance regarding budgetary and administrative issues, please contact your assigned Grants Specialist.

Prior Approval Requests

The recipient institution is allowed some flexibility for rebudgeting between budget categories, but some grant actions require prior approval from the NIAAA. Requests must be submitted at least 30 days before the proposed change. The NIH Grants Policy Statement provides details for situations that require prior approval. Find useful frequently asked questions about prior approval on the Funding FAQ page.

Reporting Requirements

Progress Reports

NIH grant recipients are required to submit a variety of reports during the project period.

Annual Reporting Requirements for Recipients:

• A Research Performance Progress Report (RPPR) is required at least annually as part of the non-competing continuation process. The RPPR must be approved to fund each budget period within an approved project period.

• The Interim Research Performance Progress Report is required when submitting a renewal (Type 2) application. If the Type 2 is not funded, the Interim RPPR will serve as the Final RPPR for the project. If the Type 2 is funded, the Interim RPPR will serve as the annual RPPR for the final year of the previous competitive segment.

• The Final RPPR is due as part of the closeout process. See Closeout for more information. for more information.

Invention Reports

Regulations require that recipient organizations report all inventions to the awarding agency (see NIH Grants Policy Statement) and include an acknowledgement of federal support in all patents. Recipients are expected to use the Interagency Edison system.

Federal Financial Reports

The Federal Financial Report (FFR) is required to be submitted on an annual basis, except for domestic awards under SNAP (Streamlined Noncompeting Award Process). When required on an annual basis, the report must be submitted for each budget period no later than 90 days after the end of the calendar quarter in which the budget period ends.

For grants that fall under SNAP, recipients are required to submit the FFR at the end of the project period via the final FFR.

Auditing Requirements

In general, grant recipients who expend $1,000,000 or more in federal awards are required to have an annual audit performed by a public accountant or a federal, state, or local government audit organization. Organizations expending less than $1,000,000 during the fiscal year are not required to have an annual audit.

Learn more about audit requirements.

Closeout Requirements

The closeout requirements begin as soon as the grant project ends. Grant recipients are required to submit closeout reports no later than 120 days after the project end date. NIAAA Grants Management and Program staff will review all closeout reports to determine completeness and accuracy. Failure to submit timely and accurate final reports may result in the NIAAA initiating a unilateral closeout. This is a serious action that could affect future funding to the organization and/or awards with the same Program Director/Principal Investigator.

For more on the grants closeout reports please see the closeout process.